الوصف الوظيفي
About the Organization
- The International Rescue Committee (IRC) responds to the world's worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster.
- Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), active in more than 40 countries and 29 U.S. cities.
- The IRC Yemen began its programs in October 2012, growing from small project implementation to large-scale emergency and relief operations in Aden, Lahj, Abyan, Shabwah, and Aldalea following the 2015 conflict.
- Currently, IRC Yemen operates in six governorates through direct programming and local partnership across Health, WASH, Nutrition, Economic Recovery Development, Education, Child Protection, Gender, and Women Protection and Empowerment.
About the Role
- The purpose of this position is to have an individual with specialized training dedicate the majority of time to support program development and grant management functions.
- The versatile individual should also be able to get involved in other accounting tasks, as necessary and as time permits.
- Comprehensive accounting skills and experience combined with managerial and supervisory abilities are required, along with a flexible approach to ad hoc tasks as they emerge.
- The Senior Officer Partnerships assists the Finance Manager Budgeting & Reporting by managing day-to-day budget and grants management functions, ensuring budgets and grant rental management issues are addressed promptly and submitted on time.
- Ensures grants are fully implemented in compliance with donor regulations and IRC requirements, develops budget management tools, conducts training to improve efficiency, and supports the partnerships finance section in accordance with PEERs.
Working Relations
- Position Reports to: Finance Manager Budgeting & Reporting.
- Communicate and work with other team members: Finance, Partnership, Supply Chain, Liaison, Program Coordinators, and Grants.
Key Responsibilities
Partnership Financial Management
- Champion the application of IRC’s Partnership Excellence for Equality and Results System (PEERS) across all financial interactions, ensuring financial support is grounded in mutual respect, equity, and transparency, and that finance staff adopt a partner-led mindset.
- Work collaboratively with partners to develop and finalize budgets and budget amendments.
- Review partner documentation supporting each type of reported cost according to standard operating context requirements and partner internal policies; identify missing documentation, operating weaknesses, and internal control issues.
- Work collaboratively with the Partnership unit to ensure timely disbursement of funds to partners in accordance with partnership agreements for program continuity, ensuring clear communication.
- Collaborate directly with partner finance staff to ensure completeness, correctness, and accuracy of financial reports and cash requests, providing feedback in consultation with the Finance Manager Budgeting & Reporting and Deputy Director Finance.
- Review partner financial reports (and narrative reports for consistency) and relevant supporting documents to ensure compliance with partnership agreements, donor regulations, and IRC policy.
- Review partner budget remaining balances against actual spending and spending plans, provide feedback and advice on spending status, request feedback on over/under spending, and support program teams in realigning or reallocating savings.
- Maintain audit-ready, organized, and complete financial documentation for all sub-awards in compliance with internal and donor audit standards.
- Serve as a finance focal point throughout the partnership management cycle, ensuring financial tools, guidance, and processes reinforce local leadership, adapt to partner contexts, and reflect the principle of “do no harm” to local institutions.
- Participate in the Partner Capacity Assessment (PCA) and collaborate with cross-functional teams and partners to identify, analyze, and manage financial risks through co-developed mitigation strategies.
- Review and advise on financial clauses within partnership agreements, including terms for advances, cost documentation, reporting, and special conditions, ensuring they are realistic, context-sensitive, and compliant.
- Perform financial monitoring of partner budgets and actual spending in collaboration with program technical coordinators and the Partnership unit, identifying issues and proactively working with partners to resolve them.
- Participate in performance reviews of partners, IRC, and the partnership, including successes, challenges, and lessons learned.
- Support financial closeout of partnership agreements, including verification of final expenditures, asset confirmations, and financial reconciliations.
Staff Training & Capacity Building
- Train staff on Shared Program Cost allocations methodology.
- Assess the skill and experience of Finance staff and provide training, in both field offices and the main office, on matters related to grants, contracts, and budgets.
- Train Project/Field Managers/Coordinators on monitoring budgets, coding expenses, and proper cost categorization (Dimensions D codes and chart of accounts).
Internal Control Assessments
- Ensure appropriate projections of shared program cost allocations to grants per IRC methodology.
- Ensure all relevant/senior staff are aware of various donor rules and regulations affecting their work, especially procurement and inventory management staff.
Personnel Management
- Serve as a technical resource person for the accounting department, assisting on grants and budgeting matters and serving as the finance focal person.
- Note: This job description is not exhaustive; additional tasks within the remit of the role may be added or removed according to operational changes.
Required Qualifications & Experience
Education
- Bachelor’s degree in accounting, Business Administration, Commerce, or Finance.
- A recognized professional certificate in accounting is an advantage.
- Minimum of four (4) years of managerial experience in the financial area of a non-profit organization or an international commercial organization.
- Experience working with computerized accounting systems, standard spreadsheets, and database programs (Integra, Dynamics).
Skills and Abilities
- Demonstrated skills in working remotely and supporting staff in a remote context.
- Ability to function comfortably in a complex work environment, under moderate pressure while prioritizing multiple tasks.
- Effective written and verbal communication skills in English.
- Good supervisory and time management skills.
- Excellent computer skills.
- Ability to work under minimal supervision, set appropriate priorities, and deal effectively with challenges and pressure.
- Committed to staff training, development, and effective facilitation.
- Dedication to IRC’s mission, purpose, and values.
- Proficiency in English is required.
Proficiencies
- Active listening and effective communication.
- Critical thinking and problem-solving.
- Professionalism and work ethic.
- Receptive and resilient.
- Positive interpersonal interactions.